LAMMS: A Learner’s Attendance Monitoring and Management System for Naawan Central School, Misamis Oriental, Philippines

Abstract

Attendance monitoring in basic education institutions continues to impose significant administrative demands on teachers, while simultaneously exposing records to errors, duplication, and loss. Although the Department of Education has streamlined school documentation, the Learner’s Daily Attendance Report, using School Form 2 (SF2), still relies on manual recording and monthly computations, which limit instructional efficiency. This study presents the development and evaluation of the Learner’s Attendance Monitoring and Management System, a teacher-assisted, QR code–based web application designed for Naawan Central School. The system automates the capture of SF2-compliant attendance reports using a centralized database, while retaining teacher validation and administrative oversight. It was developed using the Agile Scrum framework and implemented through a hybrid web architecture utilizing Laravel, PHP, Vue.js, and PostgreSQL. System evaluation employed black-box functional testing and a usability assessment using the System Usability Scale, involving 30 participants, comprising 29 teachers and 1 IT administrator. Functional testing achieved a 100% success rate across all scenarios, confirming system stability and correctness. Usability results yielded an overall score of 89.75, indicating strong user acceptance and ease of interaction. Furthermore, a time-efficiency analysis revealed substantial reductions in administrative workload, with SF2 report preparation decreasing from 90 minutes using manual methods to 10 seconds using the system, representing a 99.81% improvement. Across routine attendance tasks, a 99.41% workload reduction was achieved. These findings demonstrate that the system is a reliable, efficient, and scalable solution for modernizing attendance management in elementary education settings.